How to Exchange Important and Sensitive Documents

Papers are classified as important and sensitive in the event that they contain information that could be a source of concern in the event of security breaches, like personal information, health records or financial transactions. The documents used to have to be exchanged physically, which required a range of key participants – from accountants and executives to lawyers and other external and internal staff – to travel to exactly the same location at precisely the same time to inspect them. This was expensive time-consuming and inefficient method of sending documents that were prone to unauthorized access and theft.

With remote work growing and B2B purchasing becoming increasingly internet-focused sharing digital documents has become a fundamental aspect of business operations. While this is convenient however, it comes with significant risks. The majority of business owners are unaware of these risks.

Cybercriminals can steal emails and use the data for identity theft and malicious activities. Furthermore, it’s hard to keep track of who has viewed and edited the documents sent by email.

A secure document exchange portal is a convenient method to share customer files and keep track of who has used and modified them. These tools are designed to be in compliance with a variety of regulations regarding data protection and offer a thorough digital audit trail that makes it easy to trace any issue back to the source. Additionally, they help companies avoid the repercussions of data breaches – which can seriously damage their reputation and profits.

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